How to Write a Letter Asking for a Recommendation
Writing a letter asking for a recommendation can be a daunting task, but it is an essential step in many professional and academic endeavors. Whether you are applying for a job, a scholarship, or admission to a graduate program, a strong recommendation letter can significantly enhance your chances of success. This article will guide you through the process of writing an effective recommendation letter request.
1. Choose the Right Recommender
The first step in writing a letter asking for a recommendation is to select the right person to write it. Ideally, your recommender should be someone who knows you well and can speak to your abilities, achievements, and character. This could be a former employer, a professor, a mentor, or a colleague. Consider the following factors when choosing a recommender:
– How well do they know you?
– Have they worked with you on significant projects or assignments?
– Are they familiar with your goals and aspirations?
– Do they have a good reputation and credibility in your field?
2. Prepare in Advance
Before you ask for a recommendation, it is important to prepare in advance. This will make the process smoother for both you and your recommender. Here are some steps to follow:
– Give your recommender ample notice. Ideally, ask for the recommendation at least a month in advance of the deadline.
– Provide your recommender with any necessary information or documents, such as application forms, essay prompts, or specific details about the position or program you are applying for.
– Briefly remind your recommender about your strengths, achievements, and goals, so they can tailor their letter to highlight these aspects.
3. Write a Polite and Clear Request
When writing your request for a recommendation, be polite, clear, and concise. Here is a sample template you can use as a guide:
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Recommender’s Name]
[Recommender’s Title]
[Recommender’s Institution/Organization]
[Recommender’s Address]
[City, State, ZIP Code]
Dear [Recommender’s Name],
I hope this message finds you well. I am writing to request a recommendation letter for [specific position or program], which I am applying for [deadline or date]. I believe you would be an excellent person to write this letter, as you have had the opportunity to observe my work and abilities over [duration of time].
During our time together, I have been fortunate to work on [specific projects or assignments], where I demonstrated [mention specific skills or achievements]. I am confident that you can attest to my dedication, hard work, and [mention any other relevant qualities].
Please find attached the application form and any other necessary information for your reference. I kindly ask that you submit the recommendation letter by [deadline or date]. If you need any additional information or have any questions, please do not hesitate to contact me at [your email address or phone number].
Thank you very much for considering my request. I am looking forward to your positive response.
Sincerely,
[Your Name]
4. Follow Up
After sending your request, it is important to follow up with your recommender. This shows that you appreciate their time and effort. Here are some tips for following up:
– Send a polite reminder one week before the deadline.
– Express your gratitude for their time and assistance.
– Offer to provide any further information or assistance they may need.
By following these steps, you can write a compelling letter asking for a recommendation that will help you stand out in your application process. Remember to be proactive, respectful, and appreciative throughout the process.
