How to Remind a Letter of Recommendation Writer
Writing a letter of recommendation is a significant favor that can greatly impact an individual’s academic or professional journey. However, it’s not uncommon for recommenders to receive multiple requests and sometimes forget to submit the letter before the deadline. In such cases, it’s important to follow a proper protocol to remind the writer without causing any inconvenience. Here are some effective strategies to remind a letter of recommendation writer.
1. Send a Timely Follow-Up Email
The first step in reminding a letter of recommendation writer is to send a follow-up email. Ensure that you send the email well before the deadline, giving the writer ample time to complete the letter. Keep the email concise, polite, and professional. Here’s an example:
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Subject: Reminder: Letter of Recommendation for [Your Name]
Dear [Writer’s Name],
I hope this email finds you well. I am writing to remind you that I have requested a letter of recommendation from you for my [application for a scholarship/graduate program/position at [Company Name]]. The deadline for submitting the letter is [deadline date].
I understand that you have a busy schedule, but I would greatly appreciate it if you could complete and submit the letter by [new deadline date]. Your support and recommendation are invaluable to me, and I am eager to receive it.
Thank you for your time and consideration. If you have any questions or need further information, please don’t hesitate to reach out.
Best regards,
[Your Name]
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2. Personalize Your Reminder
When sending a reminder, it’s essential to personalize the message to show appreciation for the writer’s time and effort. Mention specific details about the recommendation, such as the program or position you’re applying for, and how their support will help you achieve your goals. This personal touch can make the writer feel more invested in the process.
3. Follow Up with a Phone Call
If you haven’t received a response to your email, consider following up with a phone call. This method is more personal and can help ensure that your message is received. Keep the conversation brief and polite, and express your gratitude for their time and assistance.
4. Offer Assistance
Sometimes, recommenders may need assistance or clarification on what to include in the letter. Offering to provide additional information or answer any questions they may have can help streamline the process and encourage them to complete the letter promptly.
5. Keep a Record of Communication
Maintain a record of all communication with the letter of recommendation writer, including emails and phone calls. This will help you keep track of the reminders sent and ensure that you haven’t missed any important deadlines.
By following these steps, you can effectively remind a letter of recommendation writer without causing any inconvenience. Remember to be patient and appreciative throughout the process, as their support is invaluable to your academic or professional endeavors.
