How to Politely Remind Professor for Recommendation Letter
Obtaining a recommendation letter from a professor is an essential step in the application process for many academic and professional opportunities. However, it’s not uncommon for professors to have a busy schedule, and they may forget to write the letter before the deadline. In such cases, it’s important to know how to politely remind your professor without causing any inconvenience. Here are some tips on how to do so effectively.
1. Choose the Right Time
When planning to remind your professor, it’s crucial to select an appropriate time. Avoid reminding them during peak times such as the end of the semester or during exam periods. Instead, try to reach out during their off-hours or during the summer break when they have more time to dedicate to your request.
2. Send a Polite Email
A well-crafted email is a great way to remind your professor about the recommendation letter. Start by addressing the email professionally, using their title and last name. In the subject line, mention the purpose of your email, such as “Reminder: Recommendation Letter Request.” Here’s an example of what the email could look like:
Subject: Reminder: Recommendation Letter Request for [Your Name]
Dear Professor [Professor’s Last Name],
I hope this email finds you well. I am writing to kindly remind you about my request for a recommendation letter. As you may recall, I asked for your assistance in writing a letter of recommendation for my application to [University/Program Name], which is due on [deadline date].
I understand that you have a busy schedule, and I appreciate your willingness to support my academic pursuits. I would greatly appreciate it if you could provide me with an update on the status of the letter. If there’s anything else I can do to assist you, please let me know.
Thank you for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]
3. Follow Up with a Phone Call
After sending the email, it’s a good idea to follow up with a phone call. This ensures that your professor receives the reminder and gives you an opportunity to discuss any concerns they may have. When calling, be polite and concise, and be prepared to answer any questions they might have.
4. Offer Assistance
When reminding your professor, it’s helpful to offer assistance. Let them know that you’re willing to provide any additional information or materials they may need to write the letter. This shows that you’re proactive and committed to the process.
5. Express Gratitude
Finally, always express your gratitude for your professor’s time and assistance. A simple “thank you” goes a long way in maintaining a positive relationship and encouraging them to prioritize your request.
In conclusion, reminding your professor for a recommendation letter requires patience, politeness, and a well-thought-out approach. By following these tips, you can ensure that your professor is reminded without causing any inconvenience, and increase your chances of receiving a timely and well-written recommendation letter.
