How to Politely Ask for a Recommendation Letter
Asking for a recommendation letter can be a daunting task, especially if you’re not sure how to approach the person. However, a well-crafted request can make a significant difference in the quality of the letter you receive. In this article, we will guide you through the process of how to politely ask for a recommendation letter, ensuring that both you and the recommender are comfortable and satisfied with the outcome.
1. Choose the Right Person
Before you make your request, it’s essential to select the right person to write your recommendation letter. Ideally, this should be someone who knows you well, has observed your work ethic, and can speak to your abilities and character. Consider former employers, professors, or colleagues who have worked closely with you.
2. Prepare in Advance
Once you’ve identified the right person, it’s crucial to prepare in advance. Gather any relevant information that the recommender might need, such as your resume, a list of your accomplishments, and details about the position or program you’re applying for. This will help the recommender write a more personalized and effective letter.
3. Make a Personalized Request
When asking for a recommendation letter, it’s important to be polite and personal. Here’s a sample request you can use as a guideline:
“Dear [Recommender’s Name],
I hope this message finds you well. I am writing to request a recommendation letter from you for my application to [Name of Position/Program]. As you know, I have had the pleasure of working with you for [Duration of Employment/Relationship], and I believe your insight into my abilities and character would be invaluable to my application.
I have attached my resume and a brief description of the position/program I am applying for. If you are willing to write a recommendation letter, please let me know if there are any specific details or accomplishments you would like me to highlight. I would greatly appreciate your support and am more than happy to provide any additional information you may need.
Thank you for considering my request. I look forward to hearing from you soon.
Sincerely,
[Your Name]”
4. Be Respectful of Their Time
Remember that writing a recommendation letter is a favor, and it requires time and effort. Be respectful of the recommender’s time and commitments. If they are unable to write a letter, thank them for their consideration and understanding.
5. Follow Up
After sending your request, it’s polite to follow up with a brief message a week or two later. This shows your appreciation for their time and reinforces your request. You can send a simple message like:
“Dear [Recommender’s Name],
I hope you are doing well. I just wanted to follow up on my previous request for a recommendation letter. If you have any questions or need additional information, please don’t hesitate to let me know. Thank you for your time and support.
Best regards,
[Your Name]”
By following these steps, you can ensure that you politely ask for a recommendation letter and increase your chances of receiving a well-written, supportive letter. Remember to be grateful for the help and to maintain a professional relationship with your recommender.
