What do you call the sincerely part of a letter? This is a question that often arises when people are writing formal correspondence. The sincerely part, commonly known as the complimentary close, is a crucial element of a letter that signifies the sender’s gratitude, respect, and sincerity towards the recipient. In this article, we will delve into the different types of complimentary closes and their appropriate usage in various contexts.
The sincerely part of a letter typically appears just before the sender’s signature. It is a concise expression that conveys the sender’s positive feelings towards the recipient and serves as a polite way to end the letter. Some of the most common complimentary closes that can be used in place of the word “sincerely” include:
1. Sincerely – This is the most traditional and widely used complimentary close. It is suitable for formal letters and communications, especially in business and professional settings.
2. Best regards – This close is more informal than “sincerely” and can be used in both personal and professional correspondence. It is a friendly way to end a letter.
3. With regards – Similar to “best regards,” this close is appropriate for formal and semi-formal situations. It is a polite and respectful way to end a letter.
4. Kind regards – This close is also suitable for formal and semi-formal situations. It conveys a sense of kindness and gratitude towards the recipient.
5. Respectfully – This close is the most formal of all the options mentioned and is often used in letters addressed to authorities, superiors, or esteemed individuals.
It is essential to choose the appropriate complimentary close based on the context and the relationship between the sender and the recipient. For instance, “sincerely” or “respectfully” would be more fitting for a letter to a superior or a formal business communication, while “best regards” or “kind regards” would be more suitable for a letter to a friend or a colleague.
In addition to the complimentary close, the sincerely part of a letter can also include a personal touch. For example, you can mention a specific aspect of the recipient’s life or a recent event that you would like to acknowledge. This personalization can make the letter more heartfelt and memorable.
In conclusion, the sincerely part of a letter, also known as the complimentary close, is an essential element that signifies the sender’s respect, gratitude, and sincerity. By understanding the different types of complimentary closes and their appropriate usage, you can ensure that your letters are well-written and convey the right message to the recipient.
