How to Remind Recommendation Letter
In the competitive world of job applications and academic pursuits, a strong recommendation letter can make a significant difference. However, once you have submitted your application and sent out your request for a recommendation, it is essential to follow up and remind the recommender. This article will guide you through the process of how to remind a recommendation letter, ensuring that your application stands out.
1. Choose the Right Time to Remind
Timing is crucial when reminding a recommender. Ideally, you should send a gentle reminder about two weeks before the application deadline. This gives the recommender ample time to complete the letter without feeling rushed. If the deadline is approaching, you may need to send a follow-up reminder a week before the deadline.
2. Send a Polite and Professional Email
When sending a reminder, it is important to maintain a polite and professional tone. Start with a thank-you for their time and consideration. Then, briefly mention the application deadline and the importance of the recommendation letter. Here is an example of what the email could look like:
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Subject: Reminder: Recommendation Letter for [Your Name] – [Application Deadline]
Dear [Recommender’s Name],
I hope this email finds you well. I wanted to take a moment to express my gratitude for your willingness to write a recommendation letter on my behalf for the [position/program] application.
As the application deadline is approaching on [deadline date], I kindly remind you that your support in this matter is greatly appreciated. If you have not already done so, I would be grateful if you could submit the letter by [deadline date].
Thank you once again for your time and assistance. I look forward to hearing from you soon.
Best regards,
[Your Name]
“`
3. Offer Assistance
Recommenders may need assistance or have questions while writing the letter. Show your willingness to help by offering any necessary information or documentation. This could include your resume, a list of your accomplishments, or specific details about the position or program you are applying for. By being proactive, you can make the process easier for the recommender.
4. Follow Up with a Phone Call
If you have not received a response after sending the email, it may be appropriate to follow up with a phone call. A phone call allows for a more personal touch and can help to establish a connection with the recommender. Be prepared to discuss the application and provide any additional information they may need.
5. Maintain a Positive Relationship
Remember that maintaining a positive relationship with your recommender is crucial. Thank them for their time and effort, regardless of whether they are able to submit the letter by the deadline. Building a strong rapport can be beneficial for future endeavors.
In conclusion, reminding a recommendation letter is an essential step in the application process. By choosing the right time, sending a polite email, offering assistance, following up with a phone call, and maintaining a positive relationship, you can ensure that your application receives the attention it deserves.
