How to Sign Off on a Resignation Letter
Writing a resignation letter is an important step in the process of leaving a job. It is a formal document that should be handled with care, as it can leave a lasting impression on your former employer. One of the key aspects of a resignation letter is the sign-off, which should be professional, respectful, and concise. In this article, we will discuss how to sign off on a resignation letter effectively.
1. Choose the Right Closing
The closing of your resignation letter should reflect your professionalism and gratitude towards your employer. Common options include “Sincerely,” “Best regards,” or “Thank you.” The choice depends on the relationship you had with your employer and the company culture. If you had a more formal relationship, “Sincerely” or “Best regards” would be appropriate. If you had a more casual relationship, “Thank you” might be a better choice.
2. Personalize Your Closing
While using a common closing is acceptable, personalizing it can make your resignation letter stand out. For example, instead of just writing “Sincerely,” you can say “Sincerely, [Your Name]” or “Best regards, [Your Name].” This small addition can show that you took the time to personalize your letter.
3. Keep It Professional
Avoid using overly casual or informal closings, such as “Cheers” or “Take care.” These may be appropriate for personal letters, but they can come across as unprofessional in a resignation letter. Remember, the goal is to maintain a positive relationship with your employer, even after you leave.
4. Include Contact Information
Some resignation letters may include a closing paragraph where you offer your contact information. This can be useful if your employer needs to reach out to you for any reason after your departure. If you choose to include this information, make sure to use a professional email address and phone number.
5. Proofread Your Letter
Before sending your resignation letter, take the time to proofread it, including the sign-off. Ensure there are no typos or grammatical errors, and that the closing is consistent with the rest of the letter.
6. Follow Company Policy
If your company has a specific policy on how to sign off on resignation letters, make sure to follow it. This may involve using a particular closing or format. Adhering to company policy can help avoid any misunderstandings or conflicts.
In conclusion, signing off on a resignation letter is an important aspect of the document. By choosing the right closing, personalizing it, and keeping it professional, you can leave a positive impression on your former employer. Remember to proofread your letter and follow any company policies to ensure a smooth transition.
