How to Address Two People in a Cover Letter
Writing a cover letter can be a challenging task, especially when you need to address two people simultaneously. Whether it’s a hiring manager and a department head, or two different decision-makers within the same organization, it’s crucial to get the salutation right. In this article, we will discuss the best practices for addressing two individuals in a cover letter, ensuring your communication is both professional and respectful.
1. Use the Appropriate Titles
When addressing two people in a cover letter, it’s essential to use their appropriate titles. If you know their titles, use them to show respect and professionalism. For example, if you’re addressing a hiring manager and a department head, you can write:
“Dear Mr. Smith and Dr. Johnson,”
If you’re unsure about their titles, it’s better to err on the side of caution and use their first names, like:
“Dear John and Sarah,”
2. Separate the Names with a Comma
When addressing two individuals, separate their names with a comma. This format is clear and easy to read. For example:
“Dear Mr. Johnson and Ms. Smith,”
Avoid using a colon after the first name and before the second, as it may seem too formal or outdated.
3. Use a Single Salutation
It’s best to use a single salutation when addressing two people in a cover letter. This helps maintain consistency and avoids cluttering the letter. For example:
“Dear Mr. Smith and Dr. Johnson,”
Avoid using a different salutation for each person, as it may come across as unprofessional.
4. Personalize the Greeting
If possible, personalize the greeting by addressing each person by their first name, especially if you have a rapport with them. This can make your cover letter more engaging and memorable. For example:
“Dear John and Sarah,”
However, if you’re unsure about their first names, it’s better to stick with the titles or first names only.
5. Proofread and Follow Up
Before sending your cover letter, always proofread it to ensure there are no typos or grammatical errors. Additionally, consider sending a follow-up email to both individuals to express your gratitude for their time and consideration. This can help keep you on their radar and demonstrate your eagerness to work with their team.
In conclusion, addressing two people in a cover letter requires attention to detail and professionalism. By following these best practices, you can create a well-crafted cover letter that will leave a positive impression on your potential employers.
